Read More. Behavioral Administrative Assistant Interview Questions. Learn How to Answer the Most Common Administrative Assistant Interview Questions Last updated on June 3rd, 2020 at 04:47 pm Clean working environment, little stress level, and no special requirements on education or previous working experience–all of that attracts millions of job seekers to the position of an administrative assistant. Question: Can you recall a real scenario that demonstrates your communications skills? An administrative assistant is a person responsible for performing various tasks. 4. Follow the following process to answer interview questions using the STAR technique. So be ready to provide details about what you did recently as an admin. If you're faced with this question, try to give specific anecdotes as opposed to generic answers. Are you an introvert or an extrovert? How do you describe your personality? When in doubt, you can always use an example from school, an extracurricular or even a sports team if need be. Most employers will want to find out the type of manager you like to work for. Standard Interview Questions. This question gives you a chance to explain what you're really passionate about and potentially how you want to advance your career. Administrative jobs are necessary in nearly every industry, making them among the hottest positions for employers and job seekers alike. 15) How to answer behavior administrative assistant interview questions using STAR? Applied Online. Exercise: Organize the following data in any way you see appropriate. The interviewer is likely just trying to get a sense of whether you'll fit into the workplace. When you are applying for an administrative or office position, a typical job interview question is, "What is your greatest weakness?" Share what action a person took. MIKE'S TIP: When you answer any executive assistant interview question with an example, you usually want to quantify the details. 7. 22. Be ready to demonstrate you’re “battle-tested” and have worked in high-pressure situations in the past. And if you’re speaking with a recruiter, here are 9 good questions to ask recruiters. So have a specific reason or two why you chose to apply, based on the job description. Talk about a time you made a mistake, how you recovered from it by communicating, problem-solving, etc. Keeping a few sample interview questions and answers at hand can help you get through an interview for the post of an administrative assistant easily. Learned any new software programs? Applied Online. Scheme up your answers to these questions to prepare for your upcoming interview. What do you enjoy about being an administrative assistant? So prepare for that, too. Behavioral Administrative Assistant Interview Questions. You don’t need to sound like you love this type of scenario, but you do need to sound like you’ve been through it and are comfortable/ready for it. This will help you understand what the hiring manager is looking for. Administrative assistants do not have a small role by any means. How do you show initiative on the job? 1. What have you done in the last year to develop your knowledge for this profession? This is one of those admin interview questions that they don’t always ask, but if they do, it sounds really bad if you say, “I’m not sure.” So don’t skip this when preparing! When you are applying for an administrative or office position, a typical job interview question is, "What is your greatest weakness?" Here are good questions you can ask: For a list of further questions to ask employers, read this article. Interviews at NHS. Describe a situation when you were under pressure in work. So make sure you read until the end! It’s okay if there’s one management style you like best, but make sure to show that you can work well with all types of people when you describe your ideal manager. ... 25 Questions to Expect When Interviewing for Administrative Jobs ... executive assistant is indispensable. Lot of occupations can be labeled with the two words. Follow the following process to answer interview questions using the STAR technique. 71 % Neutral. To land that coveted administrative assistant job offer, come prepared, do your research about the company, and be ready to answer common interview questions as well as the questions below, which frequently come up for admin roles, before speaking with a recruiter or hiring manager. Meeting deadlines and juggling multiple tasks at once are essential skills when you're an administrative assistant, so be prepared with a solid answer to this question and examples to back up your claims. Be ready to name two or three skills that you feel are essential. This can be helping your team get a last-minute project completed for a customer or client, helping your team improve an area that was causing problems, etc. 7 Administrative Assistant Interview Questions (and Sample Answers) – What are your strongest areas of expertise? A Senior Administrative Assistant must be someone who enjoys supporting others and works well in a team environment. When you're answering these types of questions, it's often tempting to tell employers what you think they want to hear. To recap, make sure you do ALL of the following: First, make sure to study the job description and know about their job before going in. This isn’t the time to be shy or humble. This includes tasks like answering/making phone calls to relay information, maintaining files, taking memos/meeting notes, sending and receiving messages to other employers or clients, and managing schedules. What's an example of a difficult person or situation you faced? How would you describe your work style and how do you feel about working in a team? #2 – Use the STAR interview technique when answering situational type questions. Administrative Assistants perform a number of support functions, all of which center on the collection, input, and dissemination of data. However, if your efforts only saved or earned $50, you might want to let the hiring manager imagination take that one and skip that detail. Do you consider yourself a patient person? We’ve also provided our tips on how to best answer these admin interview questions effectively in a job interview. Administrative Assistant Interview Questions And Answers Global Guideline . If in doubt, dress slightly more formally than you think is necessary. 10 % Difficulty 24 Ratings. Make a layout that can easily describe a particular situation. Employers also value creative thinking, so any time you can demonstrate this in your job search is a win. Do your homework and figure out why the company is a perfect match for your skill set and career goals. Being slightly over-dressed won’t hurt your chances at getting the job, whereas being slightly under-dressed certainly will. , Beacon Hill Staffing Group, LLC. document.write(1900 + thisyear); However, it's best to just be honest about your work style and explain how you're working to overcome any shortcomings you may have. We didn’t cover these last minor steps in-depth, so if you need more help with general preparation steps, we have a complete interview preparation checklist. What trends do you see impacting the administrative assistant role in the future? They’ll feel a lot more comfortable hiring you for the job if you can tell a story about how you have been successful while managing a high number of tasks. Administrative Assistant Interview Questions Administrative assistants are usually found in all types of industries. These include assisting in keeping records, making appointments, and doing similar tasks. The goal is to make sure the candidate understands themselves as a holistic part of a functioning office. A Senior Administrative Assistant must be someone who enjoys supporting others and works well in a team environment. However, if your efforts only saved or earned $50, you might want to let the hiring manager imagination take that one and skip that detail. You should now know what to expect in an admin interview. Most administrative personnel are required to use specific software, they’ll want to know what you’ve used in the past. 14 % Employee Referral. Don’t get discouraged if you haven’t used the exact software they use. Administrative Assistant Job Brief: Administrative Assistants play a vital role in the smooth running of any organization, and during the interview, you will need to demonstrate your ability to organize, plan, prioritize and successfully complete all office-related tasks with diligence and professionalism. These experienced administrative employees may also be tasked with scheduling meetings and other events. The person who To land that coveted administrative assistant job offer, come prepared, do your research about the company, and be ready to answer common interview questions as well as the questions below, which frequently come up for admin roles, before speaking with a recruiter or hiring manager. These experienced administrative employees may also be tasked with scheduling meetings and other events. If the tools you’ve used are different than what this employer uses, explain how you’d approach learning the new software (like watching tutorials, studying user manuals, etc.) How Many Pages Should Your Resume Be in 2021? Describe a situation … Show them you’re a candidate who can adapt, and they’ll be more confident in trusting you to work as an admin in their organization. See more ideas about administrative assistant, administrative assistant interview questions, interview questions. Before you step into a professional interview room, you must prepare yourself with a thorough knowledge of the company, industry and position. Dec 10, 2019 - Explore Blessing Michael's board "Administrative assistant interview questions" on Pinterest. Also talk about what the outcome was or what result you got. For example, you could say, “I’ve worked for businesses with very different environments. The sample interview questions below will assist with your interview preparation when interviewing candidates for an administrative support job description.. Tell me about your previous work experience as an administrative support person. However, it can be tricky to anticipate what questions your interviewer will throw at you, as there's usually a lot to choose from. 2. Next, you can expect a question or two about organization and time management skills. 76 % In Person. Administrative jobs are necessary in nearly every industry, making them among the hottest positions for employers and job seekers alike. Average. 1. 6. Be ready for these … Executives count on administrative assistants to keep busy schedules and company activities as clear and easy-to-navigate as possible. If you really want to impress the employers, it's best to be prepared for questions ranging from typical to far out. How do you handle deadlines when reporting to multiple people? We recommend using a software like monday.com to help you organize candidates and also track where they are at in the interview process.. Do you have any questions for us? Just explain what you have worked with. 24 Interview Reviews. That will make them feel confident that you’ll be successful for them. Expect questions about your organizational, time management, and communication skills. Your answer should sound like this: “You should hire me because I have a background in ___ and ___ and have been doing this for X years. Experience. (Best Answers), “What are you hoping a new person can bring to this role?”, “Has anyone failed in this position, and why?”, “Can you show me examples of projects that I would be working on?”, “How much interaction with clients or customers will I have?”, “What abilities are most important for a new person in this job?”, “What would success look like in the first three months in this role?”, “What are the biggest challenges for a new person in this role?”, “What have people in this job gone on to do in the company?”, “When can I expect to hear feedback about next steps in the hiring process?”, “When do you expect to make a hiring decision?”. Be prepared to demonstrate your knowledge in the following areas: You should be able to explain how you organize and manage a daily schedule, including what tools you use, how you set reminders and how you handle scheduling conflicts. Possible answer: Be specific. Positive. 5 Administrative Assistant Interview Questions & Answers. If you’re wondering what questions are asked in an administrative assistant interview, then this article is for you. Even if it’s not 100% related to admin work (for example, customer service/support), you still need to be ready to show how you were successful, and how those skills will allow you to succeed in this next job. Or if you don’t have this type of experience, prepare to talk about what you’ve done that’s most similar. While you should always be prepared for common job interview questions, there are assistant-specific questions that you’ll want to make sure you have practiced before hand. Getting an Interview. What was the corporate culture at your last job? For example: 28 Common Second Round Interview Questions, 11 Final Interview Questions to Prepare For, How to Answer “Are You a Leader or Follower?” (Interview Question). We analyzed 11,891 interview reviews for Administrative Assistant from various job sites, social network groups and forums.. Questions about career goals and milestones are typically asked of the candidate during the HR round. Here are 10 common questions you may have in an interview for an administrative assistant job: What role do you feel the administrative assistant serves in the office? If you follow the tips above, you’ll be well-equipped to land your next administrative position. Here's your time to brag about your professional accomplishments. 23. What skills are most important to you in an administrative assistant? Build My Resume. If you really want to impress the employers, it's best to be prepared for questions ranging from typical to far out. Senior Administrative Assistants perform an assortment of clerical functions such as typing, printing, and database administration. Feel free to include comments on further questions/ideas you might have.XYZ Company customer and revenue data reportCompany A, 100 employees, customer for 10 years Company B, 20 employees, customer for 1 year Company C, unknown, customer for 5 years Tech Industry, five companies, $300,000 revenue Retail Industry, eight companies, $1M reven… 7 Administrative Assistant Interview Questions (and Sample Answers) – What are your strongest areas of expertise? Here, we’re going to look at some admin assistant interview tips, followed by some sample admin assistant interview questions. So you should format your answer like this: “I believe the most important skills for an administrative assistant to have are communication, attention to detail, and the ability to work accurately under a tight schedule. So we’re going to look at how to answer those questions while mistakes that can cost you the role! The top administrative assistants are hard-working, inquisitive and expert in office softwares. Other interview questions for administrative assistants. if (thisyear >= 2000) { // covers JScript post 2000 24 Interview Reviews. Post a Job. 17 % Negative. document.write(" ") By figuring out how you might answer the most common Executive Assistant interview questions, you’ll also: Learn exactly what skills you need to prepare for an interview and to excel as an Executive Assistant Have you earned any certifications? 2. When interviewing Senior Administrative Assistants, apt candidates will exhibit commendable interpersonal and planning skills, plus a self-directed … These are questions that start with phrases like, “Tell me about a situation where you had to…” and require a specific story or example. document.write(thisyear); They might ask very directly, like, “Why should I hire you?” or they may phrase it differently. 3. 4. Administrative assistant Interview Questions. Formulate answers for common administrative assistant interview questions. Prepare for these 25 admin interview questions if you’re a serious about landing an office support job. Administrative Assistant Interview Questions & Answers, 2020 Edition . 5 Administrative Assistant Interview Questions & Answers. But only share the numbers if they work in your favor. Next up… you should also expect to be asked why the job caught your attention or why you chose to apply. That’s how the entire administrative team worked in our department, and I enjoyed that, too.”. See more ideas about interview questions, job interview advice, job interview tips. Get tips to help you recruit the right executive assistant for your team. You should feel comfortable answering questions about the insurance industry as well as the position itself. For example, in my last job, I was working in a small start-up environment, handling the schedule for multiple Executives, and enjoyed the challenge. 10 % Difficulty 24 Ratings. } // not handled: JScript pre 1900 Based on the qualifications you’re looking for, your HR Assistant interview questions should be open-ended but also structured so that candidates may provide specific information that will distinguish them from … MIKE'S TIP: When you answer any executive assistant interview question with an example, you usually want to quantify the details. 1. That’s why I’m confident I can succeed in this role.”. Beyond basic duties, tell me about what role you see the administrative assistant serving in the office. That last part is key). This is what hiring managers look for with this question. 2.9. He/ she has to have a professional demeanor at all times and must correctly direct the client call to the concerned departmental employee. Given the broad range of tasks that administrative assistants are often asked to cover, now’s the time to blow your own horn. Be sure to include desktop software (like Excel) as well as online software (like Google Calendar). var thisyear = today.getYear(); // varies in JavaScript and JScript (Make sure to explain why. 10 frequent non-technical questions for Administrative Assistant: 12 % Getting an Interview 24 Interview Reviews. When interviewing Administrative Assistants, the most suitable candidate should be a skilled communicator and problem-solver. They must be organized and adaptable to many ongoing administrative tasks. Executives count on administrative assistants to keep busy schedules and company activities as clear and easy-to-navigate as possible. 5. Sometimes you’ll be asked directly about this, so be ready to name a specific instance where you had to do some out-of-the-box thinking to overcome a problem. The HR round of an interview is typically the last interview phase of the interview process; it's also quite frequently the phase where a hiring decision is made regarding the candidate. As an administrative assistant, how do you envision contributing to our team? How did you solve it? This is the first thing the interviewer is going to want to hear about (besides maybe asking, “Tell me about yourself” as an ice-breaker). 17 % Negative. Executive Assistant Interview Questions. 7 Administrative Assistant Interview Questions and Answers . The business will also want to know that they’re hiring a candidate who can own up to mistakes and recover when mistakes do happen. If you saved or earned a company $2,000, share that number! Sample answers for why you are applying can be found here. 12 % Getting an Interview 24 Interview Reviews. 3 Admin Assistant Interview Tips #1 – Use the job description to predict the interview questions. So in the job interview, expect a question about this. Difficulty. How do you describe your personality? 76 % In Person. Here are eight common questions that may be asked at an administrative assistant interview. That way, you’ll put their mind at ease that you’ll be able to use the resources around you to learn quickly. I believe this because ___.”. There’s a good chance the business you’re interviewing at will want to make sure their administrative assistants will fit with the overall office environment. You can breathe a sigh of relief, as there's no right or wrong answer to this question. 14 % Employee Referral. Do you consider yourself a patient person? 152 Bowdoin Street Copyright © 2020 Career Sidekick, LLC | Privacy | Disclaimer, Top 14 Administrative Assistant Interview Questions.